Vazhai Employee - Suggestion on Responsibilities & ideas or opinion

As discussed in the review meeting we are planning to appoint an employee for Vazhai. Kindly input your ideas/opinion and responsibilities that should be defined for the employee.
My 2 cents on Responsibilities

• Keeping track of finance and filing income tax
  
• Tracking the mentor and supporters who are registering from web or by any other referral
  
• Communication for any event to mentors and supporters
  
• Tracking the contribution by reminding them for next payment, sending thanks letter
  
• Replying mails/phone calls, letters
  
• Keeping the core members(will be only one or two) updated about the happening and getting approvals
  
• Assisting in fund raising by visiting the individuals or companies we refer
  
• Visiting shools in dharmapuri or in ananthapuram for handing over materials, messages or tracking the students, teacher, etc.,
  
• If possible: Coming up with innovative ideas on fund raising, finding new volunteer, etc., and executing it
  

My 2 cents on appointment

• We will look for a degree holder BSW or MSW or BA SW or MA SW
  
• Conduct an interview along with few core members
  
• As discussed in review meeting salary can be around 7k initially
  

My 2 cents on process

• Finalize upto two members from core for assigning any tasks to the person and they act as a bridge between the core and the employee
  
• Any tasks assigned to the person should be transparent and be published in core
  

My 2 cents on Admin

• We can initially start with Bharathi's office space for our Vazhai office. If we are in the right track in the growth of Vazhai then office work should get increased and we can get a separate office.
  
• Need a system with minimum setup mainly to communicate through mails. May need a net connection as well. Need a desk with locker too to keep our documents.
  

Hi Anbu,

The responsibilities you have listed seems fine for me and the qualification of BSW or MSW would be great if we can get,even otherwise i feel a commerce graduate also will do.

Lets take this forward with a stipulated deadline.

Extensive traveling in our working area
Responsible for Office administration including logistics, accounts and hr.
Daily working hours, weekly/monthly Off needs to be defined.
Establish and maintain current sponsors relationship
Prepare ad-hoc reports as and when required